Privacy Policy & Collection Statement

Introduction

1. This Privacy Policy is the official privacy policy of Officeworks Ltd ("Officeworks"). It applies to all personal information collected by Officeworks, including via www.officeworks.com.au and any related Officeworks website, social media page, internal website (each a Website); any Officeworks mobile or tablet application (each an Application); and from an individual via any other means, including physically or electronically (together, the Collection Channels).
2. In this policy we explain how and why we collect your personal information, how we use it and disclose it, and what controls you have over our use of it. We appreciate that you may have expectations about how your personal information is collected, used and shared. We can assure you that we will always handle your personal information securely and carefully. Among other things, we comply with all applicable Australian privacy laws including the Australian Privacy Principles.
3. In addition to the provisions of this Privacy Policy, there may also be specific and additional privacy and consent provisions that apply to certain Collection Channels. Because those specific and additional provisions also relate to your privacy protection, we recommend that you review them wherever they appear. If there is any inconsistency between this Privacy Policy and those other specific and additional terms, the specific and additional provisions will apply.
4. To provide you with greater clarity, we’ve highlighted some of our most significant relationships involving your personal information (sections 30-31). These include:
   1. Flybuys, a loyalty program which we participate in to provide Flybuys members with benefits;
   2. OnePass, a membership program which we participate in, along with other brands (“Participating Brands”), to provide you with tailored engagement and OnePass member benefits. Throughout this Policy, a reference to ‘Related Companies’ includes OnePass as it is also a related company of ours; and
   3. Related Companies, these are companies within the Wesfarmers Group (including Wesfarmers, Kmart, Target, Bunnings, OnePass and Catch).

Anonymity and Pseudonymity

5. You have the option of dealing with Officeworks anonymously. However, this only applies where it is practicable for Officeworks to deal with you acting anonymously or under a pseudonym, such as a general enquiry.

Collection of Information

6. Throughout this privacy policy we refer to “personal information”, which means information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not and whether the information or opinion is recorded in a material form or not. Your first and last name, date of birth, gender, home address, contact telephone number, mobile telephone number, email address and employment details are examples of information which may constitute personal information. Personal information may also include information we may collect about your individual preferences.
7. Some information provided to us by customers, contractors, our Related Companies and other third parties (including Flybuys) might be considered to be personal information. We will only collect such personal information if it is necessary for one of our functions or activities. The kinds of personal information that Officeworks collects are set out below.

Information that you provide to us

8. We collect personal information directly from you, our Related Companies and from trusted third parties (including Flybuys), when you visit our stores, make a purchase, register for an account, agree to receive marketing material from us or enter a competition or promotion. This may include:
   1. your name;
   2. your contact details including your email address, delivery address, phone number and social media handles;
   3. more detailed contact preferences;
   4. information regarding your experiences with our products and services;
   5. video and images from CCTV surveillance, body cameras/watches (known as 'safety cameras') and other cameras used in and around our stores (including in car parks, pick up areas, store entrances and publicly accessible spaces);
   6. employment and company information such as the name of your employer;
   7. financial information including credit card and payment details; and
   8. member number or identifiers for loyalty programs or membership/subscription programs (including Flybuys and OnePass) and team member discount card number.
9. Financial information that is collected via the website is used by Officeworks to bill you for products and services. Any financial information that is collected is for the purpose of transaction approval and funds transfer. The financial information we collect from you is kept securely and held on secure servers in controlled facilities.

Information that we collect from your use of our Websites and Application

10. When you use a Website or Application, we may also collect personal information about you in the following general categories:
    1. Location information: if you permit a Website or Application to access location services through the permission system in your mobile device, we may collect the precise location of your device.
    2. Transaction information: we collect your transaction details when you place an order, including the products you have ordered, the loyalty or membership details used in connection with the transaction, the date and time of your order and the amount charged.
    3. Usage and preferences: We collect information about how you interact with our Websites or Applications, including the pages you visit, your preferences and settings that you choose. We may do this through the use of cookies and other similar technologies that uniquely identify you.
    4. Device information: We may collect information about your device such as the hardware model, operating system, preferred language, unique device identifier and mobile network.
    5. Other information: We may also collect and log information such as your IP address, access dates and times, browser type and pages visited when you interact with a Website or Application.

Information that we collect from third parties

11. In addition to the information listed above, in some cases we may collect personal information about you from legitimate third party sources including social media sites and list broker and other data providers that share data in circumstances where it is lawful and/or they have your permission to do so. This may include:
    1. When you choose to create an account or register for a product or service via a Website or Application using a social media platform such as Facebook;
    2. When a third party has your consent to disclose your personal information to us, such as when you enter a competition or promotion administered by a third party on our behalf;
    3. When it is otherwise lawful for a third party to disclose your personal information to us, such as when we access purchasing information through our business partners (including Flybuys) or are provided data by a list broker; We collect information from our Related Companies. The information we collect about our customers from our Related Companies may include information collected in the course of transactions with those Related Companies or interactions with them in store or on their websites or apps (including browsing history). We use this information to personalise website appearance and direct marketing and for data processing, data analysis and matching, market research and trend analysis as well as to improve product and service offerings, and develop aggregated insights about the preferences of our customers or for other purposes where you have provided consent to us; and
    4. If you apply for credit, we may collect information about your credit history.

    We may also collect from (and share with) Related Companies:

    • deidentified data for data analysis purposes, and
    • inferred information and characteristics as a result of undertaking data analysis.

How Officeworks collects, uses and discloses personal information

12. At or before the time the personal information is collected by us from you via a particular Collection Channel, we will take reasonable steps to provide you with a collection statement to ensure that you are made aware of who we are, the fact that you are able to gain access to the information held about you, the purpose of the collection, the type(s) of organisations to which we usually disclose the information collected about you, any laws requiring the collection of the information and the main consequences for you if all or part of the information is not collected.

Active information collection

13. In particular, Officeworks will collect your personal information from you in the following situations:
    1. If you contact Officeworks, we may keep a record of that correspondence;
    2. When you participate in any offers, promotions or marketing activities.
    3. When you apply for and/or establish and/or access an account or order a product;
    4. When you conduct certain types of transactions such as cheque purchases or refunds;
    5. When you submit your e-mail address via a Website or Application or provide us with personal information via any medium, including a Website or Application;
    6. When you place an order via a Website or Application to purchase goods, in which case we may require you to provide us with contact information including your name, address, telephone number or email address and financial information (such as credit card details);
    7. When you interact with a Website or Application for a specific purpose;
    8. When you use or browse a Website or Application generally; and
    9. When you visit our sites through our CCTV surveillance, body cameras/watches or other cameras used in our stores (including in car parks, pick up areas, store entrances and publicly accessible areas); and
    10. If you use a loyalty or membership program or team member discount in connection with a transaction or Officeworks account.

Cookies and Passive Information Collection

14. As you navigate through our Websites and access our Applications, certain information can be passively collected (that is, gathered without your actively providing the information) using various technologies, such as cookies, tracking pixels, Internet tags or web beacons, and navigational data collection (log files, server logs, and clickstream data). For example, we may collect information about matters including but not limited to the date, time and duration of visits and which pages of a Website or Application are most commonly accessed. This information is generally not linked to the identity of visitors, except where a Website or Application is accessed via links in an email or another electronic message we have sent or where we are able to uniquely identify the device or user accessing a Website or Application, such as when you are logged into an account. In some instances the information we collect may include information about products you have viewed, added to cart and/or purchased, and your searches and search history on our website and apps.
15. We may combine your anonymous or personal visitor session information or other information collected through tracking technologies with other personal information collected from you from time to time via our Collection Channels, in order to understand and measure your online experiences and to determine what products, promotions and services are likely to be of interest to you. By accessing a Website or Application via links in an email we have sent and/or by accessing a Website or Application where you have identified yourself, you consent to the collection of such information where it is personal information.
16. We and our Related Companies may combine this information collected through tags or cookies with similar information from Related Company websites and apps to undertake data analytics and matching, to personalise websites and (where you have consented to receiving offers or direct marketing) to offer products or provide services to you or send direct marketing to you.

Platform and Browser Permissions

17. You can set your browser to accept all cookies, to reject all cookies, or to notify you whenever a cookie is offered so that you can decide each time whether to accept it. To learn more about cookies and how to specify your preferences, please search for "cookie" in the "Help" portion of your browser.
18. Mobile platforms such as iOS and Android generally define certain types of information or data that applications cannot access without your consent. Each platform has its own permissions system for obtaining your consent. For example, the iOS platform generally alerts you the first time an Officeworks Application wants permission to access certain types of data, such as location services, and will let you choose whether or not to consent to that request. Android devices will generally notify you of the permissions that an Officeworks Application seeks before you first use the Application, and your use of the Application constitutes your consent. For iOS devices, you can generally manage your platform level permissions via the Settings section on your device. For Android devices, you can generally manage your platform level permissions.

Use of information collected and disclosure of personal information to others

19. We collect such personal information so that we can provide you with a great service. We also need this information to deliver products and services to you (including those relating to our involvement in loyalty programs or membership/subscription programs that we participate in, such as Flybuys and OnePass), to complete transactions on your behalf and to better understand your requirements and preferences. Personal information collected will be used for the following primary purposes:
    1. For the purposes stated in a collection statement or on a particular Collection Channel;
    2. To maintain the functionality of a Website, including the provision of information to you relating to the content available on the Website and e-commerce transactions conducted via the Website;
    3. For testing purposes;
    4. To fulfil obligations in respect of any upload terms of use, sale and purchase contract and/or any other contract between you and Officeworks;
    5. To send you any technical, administrative or legal notices important to our Websites or Applications;
    6. To provide you with information about your transactions (including uploading of, access to, and receipt of, content on a Website or Application and purchase transactions undertaken on a Website or Application) and about content, services and products;
    7. To provide marketing materials (including direct marketing), events, special offers, competitions and promotions via any medium including mail, telephone, email, SMS or any other form of electronic, emerging, digital or conventional communications channel;
    8. To maintain our relationship with you;
    9. to assist us in ensuring security, health and safety and customer and team member protection, or loss prevention in our stores (including car parks, pick up areas, store entrances and other publicly accessible areas);
    10. To respond to enquiries;
    11. To manage your employment with Officeworks;
    12. To obtain opinions or comments about products and/or services (including via surveys) and to conduct other market research and development (including to record statistical data for marketing analysis);
    13. To enter you into and administer promotions;
    14. To combine with other personal information we hold about you and to assess which of our products and services are most likely to be of interest to you;
    15. For data processing, data analysis and matching, market research and trend analysis purposes;
    16. To assist with product recalls;
    17. To provide you with relevant advertising materials when you browse our Websites or third party websites;
    18. To provide, maintain and improve our products and services;
    19. To personalise a Website or Application based on your preferences;
    20. To share with trusted third parties including professional service providers and promotional partners and other trusted third parties, such as Facebook, in the manner described in this Privacy Policy;
    21. In the case of inferred characteristics produced through data analysis, for improving products and service offerings
    22. To share with your social media communities, to the extent allowed by you; and
    23. For other purposes where you have provided consent to us.
20. For the purposes described above, personal information may be shared with our Related Companies, promotional partners and other trusted third parties (including Flybuys) either in Australia or overseas including the United States of America, Singapore, and Japan.
21. Failure to provide personal information may result in Officeworks being unable to provide you with the products or services requested by you, provide you with certain content, information, upcoming promotion, event or product information and/or accept promotion entries (where applicable).
22. In order to operate a Website or Application or deliver a product or service (including for example, processing of credit card payments), personal information may also be shared with our Related Companies, selected service providers and/or other trusted third parties. Our Related Companies, selected service providers and/or other trusted third parties may be engaged to perform a variety of functions, such as data storage, fulfilling orders, conducting market research, processing credit card payments, assisting with promotions and providing technical services for our Websites. These companies may have access to personal information if needed to perform such functions. However, except as otherwise set out in this Privacy Policy, these companies may only use such personal information for the purpose of performing that function and may not use it for any other purpose.
23. We may use or disclose personal information held about an individual for the primary purpose for which it is collected - that is, to carry on our business and provide services to our customers. We may also use such information for a purpose related to the primary purpose of collection and where you would reasonably expect that we would use the information in such a way (e.g. major delivery companies, mail houses and third-party fulfilment contractors). This information is only disclosed to persons outside our business in the circumstances set out in this policy or as otherwise notified to you at the time of collection of the information, or with your permission.
24. In addition we are permitted to use or disclose personal information held about you:
    1. Where you have consented to the use or disclosure;
    2. Where we reasonably believe that the use or disclosure is necessary to lessen or prevent a serious, immediate threat to someone's health or safety or the public's health or safety;
    3. Where we reasonably suspect that unlawful activity has been, is being or may be engaged in and the use or disclosure is a necessary part of our investigation or in reporting the matter to the relevant authorities;
    4. Where such use or disclosure is required under or authorised by law (for example, to comply with a subpoena, a warrant or other order of a court or legal process);
    5. To our Related Companies, each of whom may use that information to undertake data analytics and matching to enable them to better understand your requirements and preferences, and (if you interact with that business) to personalise and improve their offer to you and to offer products or providing services to you or send direct marketing to you (where you have consented to receiving direct marketing) as well as for market research and trend analysis and to improve product and service offerings, develop aggregated insights about the preferences of their customers or for other purposes where you have provided consent to them;
    6. Where we reasonably believe that the use or disclosure is necessary for prevention, investigation, prosecution and punishment of crimes or wrongdoings or the preparation for, conduct of, proceedings before any court or tribunal or the implementation of the orders of a court or tribunal by or on behalf of an enforcement body; and
    7. Where you have requested a service (e.g. furniture installation, assembly or product rental) and we are required to disclose the information to the third party in order to facilitate the provision of the service. There are some specific products and services we offer and we share your information as follows:

       Online Photo Website

       Supplier	Customer Payment Details	Customer Name & Address	Customer Artwork File	Customer Login Details	Customer Email
       Officeworks
       Fujifilm
       PhotoCreate

       Online Print & Copy

       Supplier	Customer Payment Details	Customer Name & Address	Customer Artwork File	Customer Login Details	Customer Email
       Officeworks
       Print Facilities
       Payment (Paypal, Visa, Mastercard)

Sensitive Information

25. Officeworks will only collect sensitive information with your consent. Where you provide us with sensitive information (such as information about your health) via any means, we will only use this information to serve your particular needs.

Children

26. Personal information will not be collected by any person who is known by Officeworks to be under the age of eighteen (18) without the consent of a parent or legal guardian. Persons under age eighteen (18) may only provide personal information with the involvement and consent of a parent or legal guardian.

Direct Marketing

27. Officeworks and our promotional partners or trusted third parties either in Australia or overseas, may contact you via telephone, SMS (Short Message Service), MMS (Multimedia Messaging Service), IM (Instant Messaging), email, post or any other form of electronic, emerging, digital or conventional communications channel using the information collected in order to contact you in respect of the primary purposes for collection of personal information as stated above.
28. Officeworks does not send advertising or marketing information unless we have your express or inferred consent in accordance with Australian laws. If you receive direct marketing communications from us which you do not wish to receive, you may remove your name from the database either by utilising the functional unsubscribe facility (if the communication is via commercial electronic message) or by contacting us via the contact details in this Privacy Policy. Please allow 30 days for this request to be processed. Direct marketing includes Officeworks:
    1. sending communications to you and/or contacting you directly as set out above;
    2. personalising the layout of our website and apps to display products and services of interest to you; and
    3. providing targeted advertising content to you (including through third party websites).
29. Despite removing your name from the database from receiving future advertising and marketing information, we may send you non-commercial “Administrative Emails”. Administrative Emails relate to your user account and may include administrative and transaction confirmations, requests and enquiries or information about a particular user account. In addition, Officeworks and our Related Companies disclose personal information to, and collect personal information from, each other to understand how you interact with them and what products and services you like, which allows Officeworks and Related Companies to better understand your preferences and requirements, conduct product and market research, personalise and improve services, websites and apps and (where you have consented to receiving offers or direct marketing) to provide offers that are of greater interest or benefit to you.

Our relationship with Flybuys

30. As a participant in Flybuys we may collect from Flybuys (and share and combine personal information with Flybuys) the personal information of Flybuys members who are Officeworks customers (including contact details, transaction information, interactions with Flybuys and insights from interactions with Flybuys):
    • to allow us to engage with them and provide more personalised and targeted advertising when they use our website/apps, social media and other platforms;
    • to allow us to personalise the communications, marketing offers, customer surveys and trading updates that we send;
    • to enable us to improve product offerings, service offerings, advertising and offers based on member shopping and browsing habits;
    • to develop aggregated insights about the preferences of Flybuys members who shop with us;
    • for data analytics including for insights and strategic and operational decision making;
    • for product safety-related matters (including recalls);
    • for other purposes where you have provided consent to Flybuys or us; and
    • for other purposes described in Flybuys’ Privacy Policy.

    We will also collect personal information about Flybuys members who are Officeworks customers from those customers and from other sources set out in this Privacy Policy, and may combine the personal information that we receive from Flybuys with other personal information we collect about the customer.

    We may retain personal information about a customer who is a Flybuys member after they have ceased to be a Flybuys member (or after we have ceased to be a Flybuys participant) if we need to use the information for a reason set out above or any other lawful purpose.

Our relationship with OnePass

31. As a Participating Brand in OnePass, we may collect from OnePass and other Participating Brands (and share and combine personal information with OnePass and other Participating Brands) the personal information of OnePass members (including contact details, historical and future transaction information, historical and future interactions with OnePass and other Participating Brands and insights from interactions with OnePass and other Participating Brands):
    • to allow us to engage with them and provide more personalised and targeted advertising when they use our website/apps, social media and other platforms;
    • to allow us to personalise the communications, marketing offers, customer surveys and trading updates that we send;
    • to enable us to improve product offerings, service offerings, advertising and offers based on shopping and browsing habits;
    • to develop insights about the preferences of OnePass members;
    • to respond to your feedback, queries or complaints;
    • for data analytics including for insights and strategic and operational decision making;
    • for product safety-related matters (including recalls);
    • to allow us to create an Officeworks account (where a OnePass customer is new to Officeworks and activates/links their account from OnePass to Officeworks);
    • for other purposes where they have been notified, provided they consent to OnePass or us, or which are otherwise permitted by law; and
    • for other purposes described in OnePass’ Privacy Policy.

    We may combine the personal information received from OnePass with other personal information we collect from or about you. That combined information may be shared with OnePass and its Participating Brands in accordance with our Privacy Policy and the OnePass Privacy Policy.

    We may retain personal information about our customers after they cease to be a OnePass member (or after we have ceased to be a OnePass Participating Brand) for the uses set out in this Privacy Policy or any other lawful purpose.

Other sites

32. Our Websites may, from time to time, contain links to the websites of other organisations which may be of interest to you. Their inclusion cannot be taken to imply any endorsement or validation by us of the content of the third party website. Linked websites are responsible for their own privacy practices and you should check those websites for their respective privacy statements. Officeworks is not responsible, nor does it accept any liability, for the conduct of companies linked to our Websites.

Security and storage

33. We will take all reasonable steps to store your personal information securely. After all, it is in our interests to make sure you feel confident shopping with us.
34. Only authorised team members have access to our customers' personal information. Their access is subject to strict controls and procedures.
35. Our e-commerce sites use a security measure called Secure Sockets Layer (SSL) technology. SSL locks all your critical information in an encrypted envelope, making it extremely difficult for this information to be intercepted. Our SSL technology is the industry standard in Internet security.
36. No data transmission over the Internet can be guaranteed to be 100 percent secure. As a result, while we strive to protect users' personal information, Officeworks cannot ensure or warrant the security of any information transmitted to it or from its online products or services, and users do so at their own risk. Once Officeworks receives your transmission, it makes every reasonable effort to ensure its security on our systems.
37. Personal information is de-identified or destroyed securely when no longer required by us.
38. Officeworks retains the information you provide to us including your contact and credit card details to enable us to verify transactions and customer details and to retain adequate records for legal and accounting purposes. This information is held on secure servers in controlled facilities.

Access to and correction of personal information

39. Officeworks is committed to and takes reasonable steps to maintain accurate, timely, relevant, complete and appropriate information about our customers and website users.
40. You may request access to personal information about you held by Officeworks. Requests for access to your personal information should be made to:
    Officeworks – Support Team
    15-17 Loyalty Road
    North Rocks, NSW 2151
    AUSTRALIA
    
    Telephone: 1300 633 423 (OFFICE)
    Email: Click here and select "Privacy" in the drop-down menu.
41. Verification of identity is required with a request to access (or update) personal information so that we can ensure your personal information is disclosed only to you.
42. Inaccurate information will be corrected upon receiving advice from you.
43. If we refuse to provide you with access to or correct the personal information held about you by us, then we will provide reasons for such refusal.
44. Officeworks will respond to any requests for access or correction within a reasonable time of receipt of the request.
45. Officeworks is not responsible for removing your personal information from the lists or databases of any third party who has previously been provide your information in accordance with this privacy policy.

Complaints

46. If you have a question or complaint about our Privacy Policy or Officeworks' collection, use, disclosure or safe disposal or destruction of your personal information, your feedback should be directed in the first instance to Officeworks Support Team at the contact details set out in this policy.
47. We will promptly investigate your complaint and attempt to resolve the matter. If you are not satisfied with the outcome of this procedure or we have not responded to you with a determination within a reasonable period of time then you may contact the Office of the Australian Information Commissioner.

Transfer of information overseas

48. Officeworks also informs you that your information may be stored overseas including the United States of America, Singapore, and Japan. Officeworks employees and data processors are obliged to respect the confidentiality of any personal information held by Officeworks.

Changes to Privacy Policy

49. If Officeworks decides to or is required to change this Privacy Policy, it will post changes on this Officeworks Privacy Policy page so that users are always aware of what information is collected, how it is used and the way in which information may be disclosed.

Sale of the Company

50. If Officeworks merges with, or is acquired by, another company, or sells all or a portion of its assets, your personal information may be disclosed to our advisers and any prospective purchaser’s adviser, and may be among the assets transferred. However, personal information will always remain subject to this privacy policy.

Acceptance

51. You accept that your use of this site includes your acceptance of this Privacy Policy and the Terms of Use.